Committee roles
Thank you for taking and interest in helping run KCLEA - your AssociationKCLEA is going through a transformation as it faces the second quarter of the 21st century –
And if it is to continue its work it needs keen reliable members to ensure that KCLEA members are being served
– and determining how KCLEA will develop and change in a Professional and Business like way.
It is an opportunity for you to apply some of you experiences to help your alumni association,
and also to learn new skills which may help you in your career -
In running KCLEA it is realised that most people have limited time and thus we are developing a structure
which spreads the work between "more than a few" people -replacing the current officers
Without bringing in new committee members, the long-term sustainability of the association will be at risk
If you want to find out more contact president@kclea.org.uk or look at this diagram
And they are set/defined in the Constitution Section 4 and 5
outline ctte structure dec24.pdf
We have a structure with Three Officers President Hon Sec and Hon Treasurer
(Hon Sec role is VACANT The President retires December 2026 and the Hon Treasurer December 2027
and we would like to have their replacements identified at AGM 2026.
with 5 Executives who are on the governing committee each running their portfolio
And 6 Ordinary members and the Vice Presidents who act as non executives holding the Officers and Executives to account.
These changes were agreed at the AGM on 2nd December 2025 Here are the proposals which explain the roles
Working in each Executive team are Leaders who may have the responsibility for producing a lecture, or running the website
or liaising with KCLES or recruiting recent graduates – there are many of these leader roles
and if is likely that one person may to two or three often to fit not their own interests time and exploiting synergy between roles .
(e.g if you have written the Description of a Event you may post it yourself on Social media or website etc)
It is hoped that this will also means that each role has a main and a deputy leader – so that if you are busy someone can take over!
We are also looking for a Few Ordinary members of the Committee to ensure that KCLEA is heading in the right direction
There are always need for Helpers – people who can spend short time on a (ir)regular basis
– the most obvious of these are those Volunteers speaking to students – for more see the Volunteers page
but we also need people who can provide advice and consultancy on one off items -like selection of a CRM system …..
The outline structure we are working towards has 5 portfolios each with an Executive some Leaders
and Helpers (and Volunteers) with most people doing a major and a minor role (or two)
The first three are to carry out the services to KCLEA members
Communications
The Comms Executive responsible for connecting KCLEA members with what is going on In the KCLEA community
and within and around KIngs College
They will be assisted by a group of leaders- for each of our main outlets :-
Social media. Linked in, Kings Connect the Newsletter, The Bulletin and the Website – and others as deputies-
and it would be good to have and give help from/ to other portfolios.
Membership VACANCY
The Membership Executive builds and maintains the KCLEA Community and thus has responsibilities
over the processes of membership and list management and dashboards, the recruitment of members and nominations
via the Alumni Office, Linkedin and Kings connect .
They and their leaders will also keep in touch with individual members and Groups- by Year or Subject or locality etc
through Kings Connect and greet members at the Annual Lunch - we need to be in touch with our members more
It would be very useful to have one leader who is acquainted with CRM systems and GDPR requirements
as we migrate towards a new way of holding the membership list within the Alumni Office .
Events
The Events executive is responsible for the planning and implementation of Events where the KCLEA member meet
to form a community to Network and to tell the world of the excellence and achievements of Kings Engineers .
Each will have a Producer (and a deputy) as leaders for each Event -
currently KCLEA holds 3 events – Autumn "Find out about Kings", Spring a Public lecture and the Summer Annual lunch
– but other events -e.g. for the more recent graduates or on line can be organised if we have more leaders.
Events always need a few helpers to welcome members and to direct them to the venue
And then to enable KCLEA members to support students and Staff
Activities
The Activities Executive draws together two linked strands – providing Activities with students using volunteer helpers,
and keeping a lively Liaison with BMEIS, the Department of Engineering, KCLES and other student groups like Womxn in …..
to enable KCLEA members to support Kings Engineering.
It is expected that there will be leaders working with each of these to ensure flowing and collaborative activities
like Fireside chats, Speed dating etc and judging and involvement in student projects.
There will be a need for many Volunteer helpers -see the Volunteers page
and then to link with others at Kings
Liaison VACANCY
Although the Officers President, Hon Sec, Hon Treasurer, will conduct most of the work of liaising with other bodies
there is a need for a Liaison Executive to keep in close touch with the affairs of the Department of Engineering
and the School of Biomedical and Imaging Science and Help with Find out about Kings Events.
As you can see our ideas at the moment are a bit light touch to allow the leaders and executives
to fit around their abilities and the amount of time required – and when it is required.
we need both Leaders & Executives and roles can have very different work patterns!
The Officers and Executives role are full-on - requiring some thoughts, minor actions and emails each week, with some weeks busier!
Many see this as running alongside the day job as being something different
or where newly learnt or aquired skills can be applied in a lower risk Environment
We are looking for Committee to hold about 4 or 5 committee meetings a year on Zoom – and focus on one portfolio in each.
Plus perhaps one Hybrid meeting as an Review of Operations.
Leaders tend to meet only if required by the portfolio work - and we like the committee members and leaders attend Event and Activities
The role of Ordinary members will increase as they may form a group looking at how KCLEA needs to be structured
and although Non Executive in Committee it expected that they will be helping out some KCLEA Events and Activities.
If you feel you can help there are 4 VACANCIES – or just want a chat – president@kclea.org.uk or use the contact form
We are looking for members to be involved for at least 3 years and be involved in at least two roles
so that we have a good solid "do useful work and pass on experience" cycle
But it would be good if there was some change in roles across portfolios for say a max of around over 6 years in an role
so as to remain lively & flexible as we do need new ideas and enthusiasm
– and many would still take an interest in being a volunteer or helper from time to time!
Helping run a voluntary association – whether it be a sport club, managing your place of worship,
Governing your children's school etc is an opportunity to learn new skills as well as applying your own experiences
– and meeting and working with a wide variety of different people both in Kings and KCLEA members across the world .
If you bring your reliable self to be able to ensure that KCLEA is run by its members for its members
If we are unable to engage a new generation of members to run KCLEA ,
we risk the association gradually losing momentum and, ultimately, its ability to continue.
If you are interested in providing leadership or governance for KCLEA – contact president@kclea.org.uk