KCLEA Constitution
Adopted at AGM on 2 December 2025
RULES OF KCLEA
1. NAME
The name of the body constituted by these Rules shall be "King's College London Engineers' Association" (hereinafter called "KCLEA")
2. AIMS
The Aims of KCLEA shall be:
2.1 To encourage all Engineering alumni of Kings College London including past students of institutions which have merged with it to support be involved and contribute to the well-being of King's College London.
2.2 To provide opportunities for past students and staff to meet, participate and keep in touch with each other and the College.
2.3 To foster the development of alumni led networking, Events, reunions, Activities with KCL Engineering students and departments locally nationally ,and internationally including by electronic means.
2.4 To present an alumni perspective in the affairs of the College.
2.5 To involve alumni in developing and sustaining a global diverse and inclusive community with the values of Kings College London.
2.6 To foster mutual support and well-being for alumni, students, and staff of the College.
2.7 To support the reputation, image, and success of the College.
3. MEMBERSHIP
3.1. Ordinary Members.
3.1.1. All former students of the Department of Engineering or the School of Biomedical Engineering and Imaging Science or the Division of Engineering, or its predecessors, of King's College London and the other institutions which have merged with it who were registered for at least three terms or two semesters, and past and present members of the teaching staff, and with whom the Alumni Office or KCLEA is in communication shall automatically be entitled to ordinary membership of KCLEA.
3.1.2. The Committee may elect other well-wishers and supporters of Kings Engineering to ordinary membership.
3.2. Honorary Members.
3.2.1. The Committee shall have the power to recommend to a General Meeting the election of such persons as it thinks fit for honorary membership of the KCLEA. Such members shall be entitled only to those privileges which are given to members of the KCLEA.
3.2.2. A General Meeting of the KCLEA shall have the power to approve the election to honorary membership of persons recommended by the Committee of KCLEA .
4. COMMITTEE
4.1. Governance of KCLEA
KCLEA shall be governed by a Committee. The Committee shall call an Annual General Meeting, other General Meetings and Committee Meetings as required under the Rules.
Constitution of the Committee. The Committee shall consist of:
4.1.1. The Officers and Executives of KCLEA
and the Following Non Executive members
4.1.2. The Immediate Past President
4.1.3. Vice Presidents
Vice-Presidents shall be elected at the Annual General Meeting of KCLEA. They shall be at least two and not more than four in number. One of whom shall have special responsibility for the 13 Club Trophy, they shall retire annually but shall be eligible for re-election.
4.1.4. Not more than six additional Ordinary members who shall be elected for a period of threeyears, They shall be eligible for re-election for a second termand then not be eligible for re-election for a period of 4 years. They should be selected to reflect the diversity of the membership in the widest sense..
4.2 Removal of Committee members.
A committee membermay be relieved of their responsibilities by submission of a letter of resignation to the Honorarysecretary or by a resolution of the Committee confirmed by an AGM or a Special Meeting of KCLEA.
4.3. Co-option of Committee members.
In the event of any office or position on the Committee falling vacant during the year, the Committee shall have the power to co-opt any member willing to act in place of the retiring member. The appointment shall be subject to confirmation at the next Annual General Meeting.
4.4. Sub-committees.
The Committee may appoint sub-committees for any purpose it may think fit. Such sub-committees shall have power to co-opt any person, whether a member of KCLEA or not, who may be of service for any purpose of the sub-committee.
4.5 Actions on Leaving the Committee or Leader role
The leaving committee member or leader roleshall hand back to the HonorarySecretary (or the President in thecase of theHonorarySecretary) all materials which belong to KCLEA and all passwords or authorities to the systems to which they have access.
5. OFFICERS and EXECUTIVES
The Officers and Executives of KCLEA shall be elected from the ordinary membership and shall be:
Officers:
5.1 President
The President is the senior Officer of KCLEA , leadingand representingKCLEA in all fora. The Presidentshall hold office for three years, with in exceptional circumstances be elected to serve a fourth year by special resolution of the AGM. He/she shall not be eligible for re-election to the office of President for a period of five years after retirement from that post.
5.2. Honorary Treasurer.
An Honorary Treasurer, whose duty shall be, on behalf of KCLEA , to receive all monies and disburse all sums for ordinary current expenses and for special purposes, which latter shall require the sanction of the Committee, and to prepare an Annual Account of the Finances, such account to be audited by and Auditors, whom shall be a not member of the Committee nor a Trustee, who shall be appointed for that purpose by the members present at the Annual General Meeting. The Honorary Treasurer shall retire annually but shall be eligible for re-election.
5.3Honorary Secretary.
The Honorary Secretary whose duty shall be to keep proper minutes of all proceedings and other records of KCLEA, to call meetings and send out all notices,to coordinate the efficient running of KCLEA operation, and maintain and propose amendments to this KCLEA constitution. The Hon Secretaryshall be elected for three years with the possibility of being extended annually by up to three further years-maximum term 6 years. He/she shall not be eligible for re-election to the office of Honorary Treasurer for a period of five years after retirement from that post.
5.4 Executives
EachExecutivehasfull responsibility for theirportfolio and to work collaboratively with other Executives, leadersand others to ensure the effective and efficient operation of KCLEA. They shall provide to the committee(via the Hon secretary)a schedule of the actions or roles within their portfolio and the Members or others who are leaders in that Portfolio and likely interactions with otherPortfolios , their Executiveand leaders . An Executive shall be elected for a period oftwo years with the expectation of reselection year by year to four years maximum in that role. He/she shall not be eligible for re-election for a period of three years after retirement from that postbutcan take up another Executive role or Officer without a gap.
5.4.1. Executive Marcoms
The Executive Marcoms shall provide the information and calls to action need to ensure that KCLEA is a dynamic Community and Promote Kings Engineering. This shall include a regular newsletter of details and reports of Events, AGM notice and other items of News of Membersand from KCL, the operation and curation of KCLEA presence on Social media such as LinkedIn And Kings Connectby posts and reposts reflecting the communityof KCLEA and Kings Engineering , a Series ofinteresting short items from members and matters of KCLEA record inelectronic meansor printBulletin, collate and maintain a website as the source and repository of definitive information aboutKCLEA.
5.4.2 Executive Events
The Executive Events shall plan organise and report events for KCLEA membersto encourage building the KCLEA community throughnetworking and Information Exchange by in person Hybrid or On line means,to promote Kings Engineers and Kings Engineeringthough liaison with other Organizers,to provide KCLEA members of details of other Events of interest,to hold lectures to promote the actionsof Kings Engineers to Kings alumni and a wider world and to hold an Annual Networking Lunch.
5.4.3.Exective Membership
The Executive Membership shall maintain the lists of KCLEA members in an efficient and compliant manner, provide Statistics /Dashboard and other outputs so that Members can be found and contacted,to liaise with the AO student Societies Academics etc to ensure that recent graduates are capturedinto membership, to act as the focus of projects/work with groups of members, to find and contact lapsed individual membersand encourage retention of membership and building of Community by personal contact or by Social media such as LinkedIn or Kings connect.
5.4.4 Executive Activities
The Executive Activities ShallLiaise with the Student Societies and determinehow KCLEA can contribute to their activities and provide members to support them,to provide members to support KCL Academicswith members for teaching / Judging Projects etc and to coordinate the award, selection and administration of KCLEA medals and Bursaries.
5.4.5 Executive Liaison
The Executive Liaison shall liaise with the staff of Kings College London -Academic, Professional services and the Alumni Office and with related Alumni or Professional bodies to promote the bidirectional communication between KCLEA and KCL related activities. This complements and is additionany direct contact between KCLEA and KCL that the officers and other portfolios have as they operate.
6.KCLEA SUBSCRIPTIONS
There is no subscription charge. However KCLEA shall be required to seek approval of the Annual General Meeting to charge a subscription to members.
7. BENEFITS
Each member who is in communication with KCLEA shall be entitled to receive a copy of each of the publications of KCLEA and Alumni office
8. TRUSTEES
Three Trustees shall be appointed by the Committee to manage the Investment Fund for the benefit of KCLEA. Trustees shall not hold office for a period longer than ten years but may be subject to removal by resignation, by death or by the resolution of a Special General Meeting of KCLEA called for the purpose within a lesser period. One Trustee shall be appointed Senior Trustee by his fellow Trustees. The Senior Trustee shall be responsible for receiving all correspondence from outside bodies, for co-ordinating the actions of the Trustees and for providing the Honorary Treasurer and Auditors such information as they shall require to ensure the timely preparation and auditing of the Annual Account of Finances.
9. MEETINGS
9.1. Annual General Meeting timing.
An Annual General Meeting of KCLEA (of which at least fourteen days notice shall be given to all members resident in Great Britain) shall be held in the second half of each calendar year.
9.2. Annual General Meeting agenda.
At the Annual General Meeting, Auditors, Officers, Executives and other committee members shall be elected in place of those retiring, the Annual Report and the Annual Account of the Finances shall be presented and considered, and any other business mentioned in the notice convening the meeting shall be transacted. The quorum shall be ten in addition to the Chairman
9.3. Annual General Meeting elections.
At the last Committee Meeting before the Annual General Meeting, the Committee shall appoint a nominee for each office and position falling vacant. In the absence of further nominations being made at the Annual General Meeting, for any office or position, the Committee's nominee shall be considered as elected. If further nominations are made at the Annual General Meeting, voting shall be by show of hands unless the Meeting desires the election to be taken by ballot.
9.4. Special General Meetings.
The Honorary Secretary shall convene a Special General Meeting of which at least twenty one days notice shall be given at any time if called upon to do so by the Committee, or if in receipt of a requisition signed by at least twenty members of KCLEA. The quorum shall be ten in addition to the Chairman.
9.5. Committee Meetings.
The Honorary Secretary shall summon a Committee Meeting at least four times a year or when requested to do so by the President or any two members of the Committee. The quorum at any Committee Meeting shall be five. Whenever possible, at least seven days but in special circumstances not less than two days notice shall be given of any Committee Meeting.
9.6. Chair at meetings.
The Chair shall be taken at the Annual General Meeting, any Special General Meetings, or any Committee Meetings, by the President or in his/her absence by a member elected at the Meeting.
9.7. Meeting notices.
The notice convening each meeting shall be accompanied by an agenda.
10. FUNDS
10.1. Investment Fund.
The Investment Fund shall be invested by the Trustees. The Trustees may, at their discretion, adopt such modes of investment as may be authorised either by law for the investment of Trust Funds or by resolution of an Annual or Special General Meeting of KCLEA, due notice of the proposed resolution having been given in the notice convening the Meeting. Cash received by way of interest from such investments shall form part of the income of the Fund and shall be re-invested by the Trustees.
10.2. General Fund.
Donations and the like shall be paid to the Treasurer and held in the General Fund, from which all disbursements on behalf of KCLEA shall be made. The general fund shall comprise the various Bank accounts of the KCLEA and together with such surplus revenue may, at the discretion of the Committee, from time to time be invested under the conditions laid down in Rule 10.1 by the Trustees. Cash received by way of interest from such investment shall form part of the revenue of KCLEA , but may be wholly or partly re-invested by the Trustees at the discretion of the Committee. Sums may, at the discretion of the Committee, be drawn from such investment for the use of KCLEA.
11. DISSOLUTION OF KCLEA
If, in the opinion of the Committee, there is no longer adequate support or justification for the continued existence of KCLEA, the Committee shall call a vote of those members who are in communication with the Alumni Office or KCLEA overseen by an Independent body (such as the Electoral Reform Society) to propose that KCLEA shall be dissolved. The consent of at least three quarters of those voting in the Poll shall be required for KCLEA to be wound up. The Committee shall make proposals in detail on the voting paper for the disbursement of any outstanding monies held by KCLEA, including the Investment Fund and the General Fund.
12. RULES
12.1. Changes to the Rules.
Any motion involving an alteration or addition to the Rules shall require the consent of at least two thirds of those voting at the Annual General Meeting or at a Special General Meeting called for the purpose. Any such motion shall be set out in full on the agenda of the meeting. Alterations or additions to the Rules shall be consistent with the aims of KCLEA
12.2. Issues not covered by the Rules. Any matter not provided for by these Rules shall be left to the discretion of the Committee.
END
This was agreed at the AGM on 2 December 2025 It changed the Committee structure in sections 4 & 5 with officer plus executive roles.